Substitute Teacher Binder – Printable Sub Plans Template for Elementary, Sub Report, Emergency & Schedule Pages

What you get

Get ready for sick days, meetings and appointments once, and stop rewriting the same notes every time you need a substitute. This printable substitute teacher binder gives your sub everything in one place: who is who, when things happen, how your classroom runs, what to teach today and how to report back to you.

The design is simple and printer-friendly: white pages, navy line work and small terracotta accents, so it prints well in color or black and white without using much ink. Six sections with tab markers keep everything easy to find.

This is a printable PDF that you fill in by hand with pen or pencil (it has no fillable form fields). You get an instant download; nothing physical is shipped.

What's included (37 pages)

Start - Cover, contents page with "how to use" tips, 6 section dividers and a back page

01 Welcome & Contacts - Welcome letter to the sub (friendly fill-in letter) plus a blank lined "note to my sub" - Quick reference cards, 2 per page: key times, contacts and where to find things - Important contacts: office, nurse, counselor, neighbor teacher, specialists and more

02 Schedule & Students - Daily schedule with specials, duties and pull-outs - Weekly schedule (Monday to Friday) - Class roster for 30 students with "goes by / pronounce as" column - Seating chart grid (36 desks) and a blank classroom layout grid - Helpful students (line leader, messenger, tech helper and more) - Students with special notes, with a privacy reminder: use a code or initials instead of names

03 Procedures & Management - Daily procedures in two pages: arrival, attendance and lunch count, lunch, recess, restroom, transitions, specials and dismissal - Dismissal & transportation table: bus number, car rider, walker, after-care - Classroom management & behavior notes: rules, attention signal, reward system, steps, who to contact - Where to find things

04 Emergency Procedures - Blank sections for fire drill, lockdown, shelter in place / severe weather, evacuation and medical emergency - Exit route map grid and headcount fields

05 Sub Lesson Plans - Sub lesson plan (2 pages) with subject blocks: Morning Routine, Reading/ELA, Writing, Math, Science/Social Studies, Specials, Afternoon Block, End of Day and a backup plan - One-page sub plan with 6 write-in blocks - Early finisher activity ideas: 18 low-prep, paper-and-pencil ideas plus five-minute fillers

06 Forms & Reports - Sub report back to the teacher (2 pages): lessons done, attendance, helpful students, tricky moments, messages and notes for tomorrow - Attendance sheet (30 students x 5 days) - "While you were out" notes, 4 per page - Thank-you notes for your sub, 2 per page - Lined notes page

Good to know - Fill in the binder pages once, then print a fresh sub plan, sub report and attendance sheet for each sub day. - Works for any elementary grade and any schedule; all pages are blank and undated. - US Letter (8.5 x 11 in) and A4 (210 x 297 mm) are both included.

How it works 1. Purchase and download the ZIP file instantly. 2. Unzip it and open the PDF for your paper size (Letter or A4). 3. Print at 100% / "Actual size", fill it in by hand and keep it in a binder.

Format: 2 PDF files (37 pages each) and a README in one ZIP file (about 0.7 MB).

Please note: This is a digital download. No physical item will be shipped. The PDF is designed to be printed and filled in by hand; it is not an editable or fillable file. The emergency pages are a summary for your substitute and do not replace your school's official emergency plan. Please follow your school's privacy policy for student information and do not write passwords in the binder. Colors may vary slightly depending on your screen and printer. For personal and single-classroom use; please do not resell or share the files.